South Central Colfax County Special Hospital District

South Central Colfax County Special Hospital District Board

Regular Board Meeting Agenda

Monday, April 27, 2020

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To dial in: (408)638-0968

Meeting ID: 937 7000 0180

Password: 024710

  1. Call Meeting to order – 6:00 p.m.
  2. Roll Call (Quorum consists of three (3) voting members)
  3. *Approval of Agenda
  4. *Review/Discuss/Approve Meeting minutes
    1. *January 2020 Regular Meeting Minutes
    2. *April 14, 2020 Special Meeting Minutes
  5. Public Comments (Limited to 3 minutes per person)
  6. Board Reports
    1. Chairman/Vice Chair Report
    2. Board Docket
  7. *Review/Discuss/Approve Administrator Report
    1. Colfax General Long-Term Care Report
    2. Colfax Laboratory Report
    3. Cimarron Healthcare Clinic Report
    4. Moreno Valley Healthcare Clinic
  8. *Review/Discuss/Approve February & March 2020 Compliance Reports
    1. Nursing
    2. Personnel/Staffing
    3. Trainings
    4. Grievances
  9. Lobbyist Update
  10. ICIP Project Updates
    1. Cimarron Clinic & Ambulance Facility
      1. Bi-weekly progress
      2. Notice of Obligation & Payment Statuses
    2. Colfax General LTC & Lab
      1. Bond Questionnaire
      2. Lab Equipment Quotes
    3. *Update/Review/Discuss/Approve Policy & Procedure
      1. Visitation Policy
      2. Transports
      3. Absenteeism Tardiness & Attendance
      4. Complaint Resolution
      5. Confidential Information
      6. Employee Personnel File
      7. Employment & Hiring
      8. Employment of Relatives
      9. Identification Badge & Security
      10. Introductory Period
      11. Job Descriptions
      12. Job Posting
      13. Licensure
      14. Meals & Breaks
      15. New Employee Orientation
      16. Reduction in Workforce
      17. Relocation
      18. Separation of Employment
      19. Voluntary Resignation
      20. Workers’ Compensation
      21. Workplace Appearance Code
    4. Financial review
      1. *Review/Discuss/Approve February 2020 Expenditures
      2. *Review/Discuss/Approve February 2020 Financials
      3. *Review/Discuss/Approve March 2020 Expenditures
      4. *Review/Discuss/Approve March 2020 Financials
    5. Old Business
      1. COVID-19 Update, Precautions, & Relief
    6. New business
      1. Open Meetings Act & Inspection of Public Records Act Review
      2. Bank Account Structure Analysis – Wells Fargo, InBank, Washington Federal
      3. ZIA ACO IT Infrastructure
      4. Property Insurance Renewal – Hub International
      5. Healthcare Quality Surcharge Payment Letter
      6. Western Sky Community Care Contract for Surcharge Payment
      7. Limited Personnel Issues – CEO Annual Evaluation
        1. *Review/Discuss/Approve Continuation of CEO Contract Addendum One
      8. Department Goals Update
      9. Board Goals Update
      10. Board Concerns
      11. Set Day & Time of Next Meeting – May 25, 2020
      12. *Adjournment

During this meeting, SCCCSHD Board may convene into Executive Session allowed by Section 10 15-1, NMSA 1978   *ACTION ITEMS

Agenda may be found at our website or at any of our facility locations.

About the SCCCSHD

In 1986, the South Central Colfax County Special Hospital District ( SCCCSHD) was formed to bring health care providers and health care services to rural communities of Colfax County. At that time there was a small general hospital in Springer and no medical providers in either Cimarron or Angel Fire. Over the years, we have converted the hospital to a 33 bed Nursing Facility, opened the Cimarron Healthcare Clinic with one physician and one Physician Assistant, and opened the Moreno Valley Healthcare Clinic with one Family Physician and two Family Nurse Practitioners. We are also operating a full service Laboratory that covers the entire county. The hospital district area of operations is based upon the school district boundaries for Maxwell, Springer and Cimarron School Districts. We cover almost 3,100 square miles with a service population of 6,000. This is considered Frontier Medicine when you compare this area on a national basis. The nearest General Acute Hospital is in Raton, Miner’s Colfax Medical Center which is 35 miles from Springer and 60 miles from Cimarron. Holy Cross Hospital in Taos is the closest hospital for the Moreno Valley and it is over 30 miles away through mountain canyons.

SCCCSHD is governed by a 5 member board that is elected by popular vote to represent each of the school districts. These board members are elected by their constituents and they must also be consumers of the hospital district’s services. During their 5 year terms, they oversee operations of all aspects of the district. At this time, SCCCSHD has a management contract with Taos Professional Services a division of Holy Cross Hospital to provide Accounting, Information Services and Human Resources oversight.

Funding for the district come from a 4.25 Mill Levy tax on properties within the district’s boundaries. . This Mill Levy is voted on by the district’s service population every 4 years.

Our sevices include:

  • General Long Term Care
    This facility is focused on meeting the needs of senior citizens in every possible way: from highly trained nurses, friendly staff and a friendly environment, this center is a great place for seniors.
  • Moreno Valley Healthcare Clinic
    Moreno Valley Healthcare Clinic is dedicated to helping the citizens of Colfax County with their health and general wellbeing.
  • Colfax Laboratory Services
    Colfax laboratory is devoted to helping the people of Colfax county get reliable testing anywhere from food/water testing, to pH levels testing.
  • Cimarron Healthcare Clinic
    The Cimarron Healthcare clinic helps the people of Cimarron get great care from great staff and great services.