South Central Colfax County Special Hospital District

South Central Colfax County Special Hospital District Board

Regular Board Meeting Agenda

Monday July 27, 2020

French Tract Fire Department

HWY 58 and Broken Arrow Rd


Public May Attend via Zoom

To Dial In: 1-346-248-7799 US (Houston)

Meeting ID: 878 6593 2533

  1. Call Meeting to order – 6:30 p.m.
  2. Roll Call (Quorum consists of three (3) voting members)
  3. *Approval of Agenda
  4. *Review/Discuss/Approve Meeting minutes
    1. *June 29, 2020 Regular Meeting Minutes
  5. Public Comments (Limited to 3 minutes per person)
  6. Board Reports
    1. Chairman/Vice Chair Report
    2. Board Docket
  7. *Review/Discuss/Approve Administrator Report
    1. Colfax General Long-Term Care Report
    2. Colfax Laboratory Report
    3. Cimarron Healthcare Clinic Report
    4. Moreno Valley Healthcare Clinic
  8. *Review/Discuss/Approve June 2020 Compliance Report
    1. Nursing
    2. Personnel/Staffing
    3. Trainings
    4. Grievances
  9. Lobbyist Update
  10. ICIP Project Updates
    1. Cimarron Clinic & Ambulance Facility
      1. Bi-weekly progress
      2. Notice of Obligation & Payment Statuses
    2. Colfax General LTC & Lab
  11. *Update/Review/Discuss/Approve Policy & Procedures
    1. Separation of Employment
    2. Anti-Harassment
    3. Domestic Partners
    4. Drug and Alcohol
    5. Employment Status Change
    6. Gift Gratuities
    7. Hospital Property
    8. Lactation Accommodation
    9. Parking
    10. Promotion
    11. Salary Administration
    12. Severance Pay
    13. Solicitation
    14. Telephone Calls
    15. Tobacco-Free Environment
  12. Financial review
    1. *Review/Discuss/Approve June 2020 Expenditures
    2. *Review/Discuss/Approve June 2020 Financials
    3. Review/Discuss 4th Quarter Financial Comparison
    4. *Review/Discuss/Approve 4th Quarter Report Submission to DFA – Resolution #2067
    5. *Review/Discuss/Approve FY2020 Budget Adjustment Resolution #2068
    6. *Review/Discuss/Approve 2020-2021 Final Budget – Resolution #2069
  13. Old Business
    1. COVID-19 Update, Precautions, & Relief
    2. Bank Account Structure Analysis – Wells Fargo, InBank, Washington Federal
    3. Limited Personnel Issues – CEO Annual Evaluation
      1. *Review/Discuss/Approve Continuation of CEO Contract Addendum One
    4. New business
      1. *Review/Discuss/ Approve Rate Increase per letter from the State
      2. Discuss 2022-2026 ICIP Project Submissions – due September 4, 2020
    5. Department Goals Update
    6. Board Goals Update
    7. Board Concerns
    8. Set Day & Time of Next Meeting – August 24, 2020
    9. *Adjournment

 Agenda may be found at our website or at any of our facility locations.

During this meeting, SCCCSHD Board may convene into Executive Session allowed by Section 10 15-1, NMSA 1978   *ACTION ITEMS

About the SCCCSHD

In 1986, the South Central Colfax County Special Hospital District ( SCCCSHD) was formed to bring health care providers and health care services to rural communities of Colfax County. At that time there was a small general hospital in Springer and no medical providers in either Cimarron or Angel Fire. Over the years, we have converted the hospital to a 33 bed Nursing Facility, opened the Cimarron Healthcare Clinic with one physician and one Physician Assistant, and opened the Moreno Valley Healthcare Clinic with one Family Physician and two Family Nurse Practitioners. We are also operating a full service Laboratory that covers the entire county. The hospital district area of operations is based upon the school district boundaries for Maxwell, Springer and Cimarron School Districts. We cover almost 3,100 square miles with a service population of 6,000. This is considered Frontier Medicine when you compare this area on a national basis. The nearest General Acute Hospital is in Raton, Miner’s Colfax Medical Center which is 35 miles from Springer and 60 miles from Cimarron. Holy Cross Hospital in Taos is the closest hospital for the Moreno Valley and it is over 30 miles away through mountain canyons.

SCCCSHD is governed by a 5 member board that is elected by popular vote to represent each of the school districts. These board members are elected by their constituents and they must also be consumers of the hospital district’s services. During their 5 year terms, they oversee operations of all aspects of the district. At this time, SCCCSHD has a management contract with Taos Professional Services a division of Holy Cross Hospital to provide Accounting, Information Services and Human Resources oversight.

Funding for the district come from a 4.25 Mill Levy tax on properties within the district’s boundaries. . This Mill Levy is voted on by the district’s service population every 4 years.

Our sevices include:

  • General Long Term Care
    This facility is focused on meeting the needs of senior citizens in every possible way: from highly trained nurses, friendly staff and a friendly environment, this center is a great place for seniors.
  • Moreno Valley Healthcare Clinic
    Moreno Valley Healthcare Clinic is dedicated to helping the citizens of Colfax County with their health and general wellbeing.
  • Colfax Laboratory Services
    Colfax laboratory is devoted to helping the people of Colfax county get reliable testing anywhere from food/water testing, to pH levels testing.
  • Cimarron Healthcare Clinic
    The Cimarron Healthcare clinic helps the people of Cimarron get great care from great staff and great services.